We all do it with finesse. Who doesn’t clean up their emails when it is full of junks and spams? Even you do it, undeniably. Now, what if the email that has been unread and deleted was sent by you? With subject and purpose unclear, that email that you sent will be more or less subjected to the trash bin or left unread for some time. Meaningless emails like that of a template are more deleted than ever opened. If you want your email to be given the time it deserves, read along.
1. Be descriptive in your subject line. Always assume that your recipient has thousands of emails to read and clean up every day. They are very busy and would tend to forget the last conversation you had back then. Make your subject line straight to the point. Make sure you use keywords that would possibly make them remember anything that you have discussed. Keep your email brief, precise, direct and reasonable to catch the attention of the receiver. Brief emails are easier to respond. Just don’t forget to make it look professional for proper email etiquette.
2. Follow up with a phone call. What better way to get your email through than to call the recipient and notify that you have sent them an email discussing very important matters. If you are trying to get an appointment, it is better that you call up in advance to inform them that you are going to send them an email. Always ask for the validity of the email address that you have. There are some who have multiple accounts of mails and don’t regularly check it. If an attendant answers you, find out what is the best time for you to send the mail.
3. Make sure the recipient knows who you are. Include your name and the name of your company or brand name (in case you are selling something) to your email. This is for better recognition and credibility if ever there is a need to send an email repeatedly. This will assure the recipient that you are not a spam and ensure that you are a genuine person or seller. The content of your mail should not be too long considering that your recipient might have a very hectic schedule and would not read an email that consumes their time.
Most of the people won’t spend a single minute on an email especially when they don’t recognize the sender. That mail would mostly be trashed and or forever be unread. It is still best not to overwhelm your recipient with irrelevant emails. Send only emails when it is appropriate to send. It is the only way not to get your emails to the spam section. Of course, nobody wants to be fooled by so many online marketers today. Rest assured that you stick to your subject line; you can have the confidence that your email has been read for all your luck